Saving an email as a PDF in Microsoft Outlook is a valuable tool for archiving or sharing. Following these step-by-step instructions, you will quickly master the process in no time:
- Open the Email: Begin by finding the email that you would like to save as a PDF. Once you’ve found it, double click it to view the complete message.
- Access the File Tab: From the message view, locate and click on the “File” tab located at the upper left side of the toolbar to bring up a dropdown menu.
- Select the Print Option: Within the dropdown menu, find and click on the “Print” option. This will open a new dialog box window to the right of your screen.
- Choose Printer: In the printer dropdown, select “Microsoft Print to PDF” as your choice of printer. This is a virtual printer that will save the document as a PDF rather than physically print it.
- Click Print: Now, press the Print button. This will yield a Windows save dialog box.
- Specify the File Path and Name: In this dialog box, choose the file path where you’d like to save the PDF. Usually, this will be your Documents folder or Desktop. Also, type in a name for your PDF file in the “File name” field.
- Select Save: When you are satisfied with your selected location and file name, click on “Save” to finalize the process.
At this point, your selected email message will be successfully saved as a PDF file in the designated location. To open the file, navigate to your chosen location and double-click it.
On Windows 10, this process is straightforward and can be easily accomplished with the built-in Microsoft Print to PDF printer. However, for other versions of Windows, you might require a third-party PDF printer software to complete the process.
By saving your emails as PDF, you create a tangible and portable version of your message that can be accessed, shared, and stored conveniently.
Remember: Advance in your digital efficiency by making the most of Microsoft Outlook’s full range of dynamic features!